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PALBON-SuitesComplete ERP Solution

More example flows

Short worked cases for the situations the end-to-end example does not meet. Each is held on the demo site with the record named, so you can open it and follow along.

1. Choosing the bank for a purchase credit

Demo: the purchase credit of T.0102 (iron ore).

  1. On the draft import credit, Seek Bank Quotes.

  2. Enter three quotes:

    Bank Issuance % per quarter Confirmation % Fixed fees All-in cost (USD)
    Meridian Trade Bank 0.175 – 1,200 33,401.40
    Sterling Continental Bank 0.125 0.10 2,500 43,901.80
    Orient Pacific Bank 0.15 – 1,500 29,101.20

  3. Tick Selected on Orient Pacific Bank: it becomes the issuing bank. Submit for Issuance Approval; a second manager approves.

2. Discrepant documents and an applicant waiver

Demo: presentation 1 under MTB/LC/26/0103 (T.0103, soybean meal), presented by the supplier.

  1. The supplier presents on 5 Oct; the bank must examine by 12 Oct (five banking days).
  2. Start Examination. Two discrepancies are logged: the certificate of weight shows the notify party (47A.8, Major, Open) and the invoice misspells the vessel (46A.1, Minor, Corrected after re-issue).
  3. Mark Discrepant. With an open discrepancy the USD 100 fee applies.
  4. The bank's refusal notice arrives on 9 Oct: In Time.
  5. Request Applicant Waiver on 10 Oct. When the applicant agrees, record Applicant Waiver Received, mark the discrepancy Waived, and a second manager clicks Waiver Received: Accepted, the fee still deducted, then Record Payment.

Demo: presentation 1 under HFB/LC/26/0106 (T.0106, copper) shows the finished case: the certificate of origin was issued by the chamber instead of the surveyor (46A.7), the refusal came in time, the waiver arrived the next day, and the net proceeds are the claim less the fee and charges.

3. A refusal that came too late

Demo: presentation 1 under SCB/EX/26/0106 (T.0106 sale).

Presented 17 Sep; the bank had to examine by 24 Sep. Its refusal notice is dated 26 Sep: Refusal notice: Late - Bank Precluded. Under UCP 600 article 16f the bank may no longer refuse these documents; insist on payment.

4. A credit paid in two tranches

Demo: the sale credit SCB/EX/26/0106 (copper).

Payment Schedule: 30% At Sight (USD 22,236,000, paid) and 70% 90 days after B/L (USD 51,884,000, due 13 Dec 2026). The shares must add up to 100%; each tranche gets its date when the B/L date arrives.

5. A price amendment that moves the facility

Demo: the purchase credit of T.0105 (urea).

The contract's price moves from 352 to 362. Amendment 1: 45A price, USD 352.00 → 362.00, +550,000, new amount USD 19,910,000, Bank Confirmed. The credit's amount follows the confirmed amendment, and the facility exposure increases by 550,000 × 1.10 only.

6. Freight on CFR terms

Demo: voyage Coral Majesty - T.0108 (sugar), sold CFR.

  1. The trade's Incoterm makes the freight yours: Freight: Payable by Us (CFR/CIF).
  2. Shipowner Coral Majesty Navegacao, USD 31.00 per MT, advance 95%.
  3. B/L 50,820 MT: freight USD 1,575,420.00.
  4. Actions › Raise the freight invoices after loading: draft purchase invoice for the advance, USD 1,496,649.00.
  5. After arrival at the discharge port, the same action: the balance, USD 78,771.00.

7. Despatch under SHEX, demurrage on another trade

Demo: laytime T.0108 (despatch) and T.0103 (demurrage).

T.0108 sugar, SHEX WWD T.0103 soybean meal, SHEX WWD
Cargo, rate 50,820 MT at 8,000 MT/day 45,738 MT at 6,000 MT/day
Allowed 6d 08h 27m 7d 14h 57m
Used 2d 14h 00m 9d 20h 00m
Result Despatch 3.769167 days × 11,000 = USD 41,460.83 Demurrage 2.210333 days × 19,500 = USD 43,101.50
Note Our supplier earns despatch The vessel waited for the berth upriver: the supplier owes us demurrage

Raise each note with Actions › Raise the debit / credit note.

8. A long-term contract and its call-offs

Demo: Northwind long-term supply 2026 (LTC-NRP-2026).

A Long-term Supply Agreement for 600,000 MT ±10%, valid for a year. Each shipment's purchase contract names it as Framework contract: T.0101 (75,000 MT) and T.0110 (150,000 MT). The framework shows Quantity called off: 225,000. A call-off that takes the total past 660,000 MT is warned about.

9. A cargo beyond the rejection limit

Demo: the provisional purchase settlement of T.0105 (urea).

The quality result 45.3 breaches the contract's rejection limit:

  1. Rejection Limit: Rejectable, with a warning on save.
  2. A critical Trade Alert Rejection Limit is raised for the risk desk.
  3. The settlement is frozen: approving, invoicing or paying it is refused.
  4. Either the buyer rejects the cargo (cancel the settlement and follow your contract's rejection clause), or the buyer accepts it: tick Rejection limit waived by the buyer, write the Waiver note, and continue.

10. Double financing caught

Demo: two funding requests on B/L BL/0101/2026.

T.0101's sale credit is discounted (Discount the sale LC of T.0101, awarded at USD 20,022.32). A second request asks to factor the same receivable on the same B/L. On save it warns B/L BL/0101/2026 already backs …, and the daily sweep raises a critical Double Financing alert. Cancel the second request, then close the alert with the resolution.

11. A sanctions hit that was a politically exposed owner

Demo: Gulf Fertiliser Industries.

An owner change triggers a re-screen; the sweep raises a Sanctions Hit. Review shows the match was on the PEP register (a politically exposed owner), not a sanctions list: Clear as False Positive, record the PEP status on the profile, and close the alert with Re-screened: the hit was on the PEP register.

12. Hedging the currency of a trade

Demo: FX Forward USD/INR for T.0105.

Buy USD 20,000,000 at 83.10; market today 83.55: mark-to-market INR 9,000,000. Approved and booked by the Treasury Manager, it reduces the trade's Open FX Exposure by its notional.

13. A performance guarantee and its extension

Demo: the guarantee of T.0107 (South African coal) in favour of Bosphorus Refineries AS.

A performance guarantee of USD 158,720 (2% of the sale value), linked to the trade. SWIFT › Write the MT760 drafts the issue message under URDG 758. When the laycan moves by addendum, SWIFT › Write an MT767 amendment with the new expiry and Validity extended for the later laycan agreed in ADD I drafts the amendment. Both are released by a Trade Finance Manager.

14. A CIF sale with freight and insurance on the invoice

Demo: the sale settlement of T.0106 (copper cathodes).

8,131 MT × 9,265 = USD 75,333,715.00; freight adjustment −12,500, insurance +8,270, other charges +1,850: the components the settlement adds to the base value, each shown on the invoice. The total stays within the credit's maximum.

15. Contracts around a trade

Demo: the contracts of T.0101 other than its legs.

  • Charter Party CP-0101-2026 with Meridian Cape Carriers SA: freight USD 18.75 per MT on 75,000 MT, GENCON 1994, demurrage 18,000 / despatch 9,000, related to the purchase contract.
  • Cargo Insurance INS-0101-2026 with Oceanic Marine Insurance Ltd: premium USD 0.12 per MT, insured value USD 4,322,175 (110% of the sale value), Institute Cargo Clauses (A).
  • Novation and Assignment NOV-0101-2026: the sale contract's rights and duties pass to Harbourline Energy Pte Ltd.

Each follows the same contract workflow (share, finalise, sign) and appears under its type in the Contracts menu.